Posts Tagged typos

The 3 major things to check when you proofread

So you’re reading slowly and deliberately, but what do you need to look out for?

Correct grammar is one of the 3 main things you should look out for.

Actually, a lot of things but they can be put into 3 main categories:

  1. Spelling
  2. Grammar
  3. Punctuation

1. Spelling

This category is rather straightforward and includes those accidental typos that come from typing (or writing) too fast. Here a spellcheck function, such as MS Word’s, can be useful – but you need to be careful. Sometimes words that are spelt correctly get nice red squiggly lines underneath them and sometimes words that are spelt incorrectly don’t. It is always much better to check with an actual dictionary such as dictionary.com.

Picking up typos and spelling mistakes can be the hardest mistakes to spot because we see what we expect to see. So you should check all the letters in a word carefully. In a future post we’ll look a one easy way to find spelling mistakes and typos in your essay.

2. Grammar

Or more specifically, in this case, syntax. In short, syntax is set the rules that govern the order of the words in a sentence. We are not going to go into these here but if you read through what you’ve written slowly and deliberately you’ll know if it sounds right.

Sometimes it is obvious your syntax is not quite right, however sometimes it is more subtle.

For example, take the first sentence of the paragraph above: “Or more specifically, in this case, syntax.” It could also be written, “Or in this case, more specifically, syntax.” Neither are wrong. The first one (and the one I used) is the best order because the fact that I am talking about a specific part of grammar is the more important piece of information conveyed in that sentence. This is to do with how the placement of words or phrases affect how much they stand out in a reader’s mind. What’s at the start or end is more memorable.

If you can’t tell between two possible word-orders, say them both out loud in the context of your essay. Choose the one that sounds like it says what you were intending to say.

It sounds hard but with practice and general reading you’ll be able to spot errors in your essay’s syntax.

3. Punctuation

To check you have punctuated properly you must read out loud. It also helps to exaggerate your pauses.

Read your sentences evenly, allow a normal pause at a comma, longer pause at a semi-colon or em-dash, and the longest pause at a full-stop, exclamation mark or question mark.

Do you finish a sentence gasping for breath? Add some punctuation or break it up into two (or more) sentences.

Does your sentence actually say what you meant it to say? Change where the punctuation is so it does say what what you want it to!

Next week I’ll look at how powerful punctuation is and how it can completely alter the meaning of a sentence.

Photo Credit: munificent_sasquatch via Flickr

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What should you do when you've finished writing?

What do you do when you’ve finished writing your essay?

When you've finished writing, take a break and forget about what you've written.

  • Hit the print button?
  • Switch to Facebook to reward yourself after a job well done, and come back and worry about your essay later?
  • Read quickly through your essay to make sure it looks good, then print?

None of those answers are entirely right and the first one is downright wrong.

Yes you need to check your essay, but don’t do it straight away and definitely don’t do it quickly. What you should do is get up from your laptop (after saving your masterpiece of course!) and do something that doesn’t involve text, so don’t go on Facebook – go outside, or even watch TV. Better yet (if you’ve been organised and have left yourself enough time!), don’t go back to your essay for a whole day.

But why not just check it there and then?

Because we see what we expect to see.

Just like the businessman who made it through an airport security checkpoint with a loaded gun in his laptop bag, typos and grammatical errors will make it past you if you check your essay too soon after you’ve written it. Airport security didn’t expect to see a gun in the laptop bag because it’s such a rare event. You don’t expect to see typos just after you’ve written something because you see what you thought you wrote – a perfect essay.

Going back later means you’ve forgotten what you meant to say and what you thought you said; so instead you see what you did actually write.

But what about Spell and Grammar check? Don’t they find all these errors for me?

No, they don’t. Computer Spell and Grammar check programmes, like in Microsoft Word, are notoriously bad. To have your essay checked properly you need to do it yourself or get someone to do it for you (a human, not a computer).

However, these topics are for another couple of posts. So check back next week as we go through how to proofread your essays – so what you are handing in is free of all typos and spelling mistakes and is grammatically perfect.

Photo Credit: Loren Sztajer via Flickr

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